Lake Charlevoix Association 2019 Annual Meeting
Lake Charlevoix Association Annual Meeting LCA 2020 Annual Meeting
Annual Meeting
LCA Minutes 8-12-20
1. The meeting was called to order via ZOOMat 10:04. Present were Tom Darnton, Larry Levengood, Joe Kimmel, Chris Heroy, John Hoffman, Dan Mishler, Peggy Smith, Kim Baker, Chris Heroy, Joel Van Roekel, Julie Stratton, Sherry Pursel, Mike Dow, and Jerry Van Kuiken.
2. Agenda reviewed and approved with the exception of the spelling of Gail Gruenwald’s name which has been corrected in the July Minutes.
3. Minutes from June 3 were approved.
4. Annual Meeting: Tom researched minimum requirements and issues related to polling. There was unanimous support for a Zoom meeting. Issues raised included polling questions, notifying members, using email addresses, the invitation with explanation, a narrative of what we are doing and why, election of board members, and approval of 2019 work.
5. 50th Celebration: It was decided that there would be no meeting nor a celebration this year.
6. Committee Structure: During an extended discussion, the following comments/concerns were raised: a. the evolution of the committee process from Gail Gruenwald’s planning session to date, b. the pros and cons of committee work thus far, c. the need for more volunteers (recruitment) and specific tasks (definition) for them to accomplish, d. setting goals for recruiting more people and tightening up the committee structure(s), e. citing successful examples of committee work (poker run, phragmites, demonstration gardens), f. agreement among board members that 1. specific task assignments are necessary 2. each committee should commit to recruiting new members and determining what tasks should be selected. It was agreed that this does not need a formal board vote and that there is consensus on moving forward with this approach.
7. Committee Reports:
8. 2020 Work Schedule: Tom led a discussion of a proposed meeting agenda that is organized on a yearly basis. The goal being a focus on major issues using ideas that Kim Baker has used in his non-profit experiences. Discussion followed. Responses and questions included:
Meeting adjourned 11:52am
Annual Meeting
LCA Minutes 8-12-20
1. The meeting was called to order via ZOOMat 10:04. Present were Tom Darnton, Larry Levengood, Joe Kimmel, Chris Heroy, John Hoffman, Dan Mishler, Peggy Smith, Kim Baker, Chris Heroy, Joel Van Roekel, Julie Stratton, Sherry Pursel, Mike Dow, and Jerry Van Kuiken.
2. Agenda reviewed and approved with the exception of the spelling of Gail Gruenwald’s name which has been corrected in the July Minutes.
3. Minutes from June 3 were approved.
4. Annual Meeting: Tom researched minimum requirements and issues related to polling. There was unanimous support for a Zoom meeting. Issues raised included polling questions, notifying members, using email addresses, the invitation with explanation, a narrative of what we are doing and why, election of board members, and approval of 2019 work.
5. 50th Celebration: It was decided that there would be no meeting nor a celebration this year.
6. Committee Structure: During an extended discussion, the following comments/concerns were raised: a. the evolution of the committee process from Gail Gruenwald’s planning session to date, b. the pros and cons of committee work thus far, c. the need for more volunteers (recruitment) and specific tasks (definition) for them to accomplish, d. setting goals for recruiting more people and tightening up the committee structure(s), e. citing successful examples of committee work (poker run, phragmites, demonstration gardens), f. agreement among board members that 1. specific task assignments are necessary 2. each committee should commit to recruiting new members and determining what tasks should be selected. It was agreed that this does not need a formal board vote and that there is consensus on moving forward with this approach.
7. Committee Reports:
- Financial: The financial report showed that our income from dues is low. We sent a letter in April of last year that we did not send this year. A renewal letter will be sent in July. Cash and Investments were similar to last year. It was noted that the newsletter and septic information increased publication expenses. LCA received a refund from BIBCO for the SELC cancellation. The treasurer’s report was accepted. What followed was an extended discussion regarding our database and software. Issues raised include: a. requirements for a purchased package, b. the pros and cons of a purchased package, c. forming a task force, d. meeting with a database service for non-profits, e. identifying the specific needs of LCA, f. the current utility of our database, g. updating our current database, h. determining what would be involved in getting a new system.
- Environmental: Dan reported that all projects are on hold. He said that the committee was “putting out fires” when they were called on issues. One topic that needed to be considered was how we should respond to permit applications. The demonstration gardens have moved from showplace to survival experiment. We will highlight what is working and will be installing a rock buffer strip on our two plots on the 11th.
- Membership: Our numbers are lower than last year, but comparable to 2018 with no renewal letter. A renewal letter will be sent out this month. A discussion focused on what to do about letters to lake properties with no known owner. Dan suggested looking at the County database. Peggy volunteered to help. There was additional discussion regarding how to access people who are not on the lake and encouraging them to join LCA. Tom suggested that a revamping of the membership committee needs to be considered at the September meeting.
- Communication: Spring 2020 edition appears to be a success. A request for articles was made to the board. Topics mentioned included: high water/septic issues, high water shoreline protection, problems caused by bad installers, do’s and dont’s for failing shorelines, publishing township regulations, comparing federal, state, and township regulations, and erosion control structures. There is room for more. Julie needs first drafts by 9/11 and final drafts by 10/8.
8. 2020 Work Schedule: Tom led a discussion of a proposed meeting agenda that is organized on a yearly basis. The goal being a focus on major issues using ideas that Kim Baker has used in his non-profit experiences. Discussion followed. Responses and questions included:
- What about issues that don’t fit the agenda?
- How do we make it flexible enough to adjust when needed?
- How will budget be built around the schedule?
- How will different committees change given their different responsibilities?
- What will be the committee report schedule?
- Asking non-board committee members to appear when their report is due.
Meeting adjourned 11:52am
